Alliance for Catholic Education
Position: Assistant Director of Athletics
Background Information: Mother McAuley Liberal Arts High School, sponsored by the Mercy Education System of the Americas, is a Catholic college preparatory, all-girls high school, located on the southwest side of Chicago. With a balanced vision of academic excellence, cultural wealth in the liberal arts, athletic achievement, and a strong spiritual life, Mother McAuley is a place where young women grow as compassionate, responsible, and productive Christian leaders. It is through our innovative liberal arts and college-preparatory program that students are equipped with the knowledge, skills, and confidence they will need to meet the demands of a fast-changing world as decision makers and leaders guided by strong Mercy values. As such, we seek professionals who are committed and capable to fulfill this incredible mission.
Position Summary: The Assistant Director of Athletics is a 10-month position and is accountable to the Director of Athletics and Enrollment. The Assistant Director works cooperatively with members of the administration, faculty, staff, students as well as parents, guardians and members of other local schools athletic departments. The Assistant Director functions in accordance with the policies and procedures of Mother McAuley Liberal Arts High School and acts in a manner that ensures the smooth functioning of the department and the school.
Essential Duties: (other duties may be assigned)
Athletic Department Responsibilities
Be attentive to and review the athletic schedules on a weekly basis for accuracy.
Oversee online registration for sports tryouts.
Monitor and update compliance of student athletes which includes registration, physicals, liability waivers and emergency forms.
Create and communicate team rosters to the Principal's Office, Deans Offices and Registrar.
Communicate with head coaches as necessary and support their needs.
Provide support and mentoring for assistant coaches on coaching tips/techniques, managing conflicts with students and/or parents, etc.
Helps recruit the coaching staff for head coaches as well as recruits head coaches when necessary.
Ensures that all coaches and program volunteers have completed all mandatory background check requirements including VIRTUS training, CANTS, background check and mandated reporter.
Works with the school nurse to provide orientation and in-service for all coaches concerning OSHA procedures and State of Illinois Mandatory Reporting Laws.
Coordinate with a photography vendor for team and individual photos for all sports.
Oversee and manage uniform distribution and collection for assigned seasons and/or teams.
Organize and keep inventory of all athletic storage areas including uniforms.
Order supplies and equipment for each sport within an established budget.
In conjunction with the athletic director, develop a long-term annual replacement plan for uniforms that aligns to the athletic department financial plan.
Coordinate and manage team Mac-Spirit wear sales for teams with the Macs Ltd. Store manager.
Serves as athletic department liaison to the facilities team and manages maintenance, scheduling and repair needs with the facilities team.
Serves as the athletic department’s liaison to the school’s security team and works with them to provide adequate security coverage for athletic events on campus.
Communicates with our Director of Marketing & Communications and Digital Marketing Specialist to enhance public relations and the athletics footprint on social mediums as well as print mediums.
Assist with and help coordinate and plan coaches meetings, award ceremonies, signing ceremonies and other athletics events
Serves as a back-up representation for the athletic director at IHSA, GCAC, MCAC meetings and events.
When necessary, assist with various types and elements of event planning, reserving meeting spaces within and outside of the facility, ordering catering, etc., including events held outside of the school day hours.
Maintain records and relay correspondence of individual athletic awards, IHSA academic achievement awards and team season reports.
Oversee the management of accolades associated with each team and order or prepare materials and certificates for awards night.
Be present at athletic events, contests and events as assigned and determined in collaboration with the athletic department team.
Maintains membership in athletic related professional organizations.
Provide any other assistance to the Athletic Director that may be required or needed.
Game Day Responsibilities
Assists with recruitment of parent volunteers, other volunteers and paid workers for athletic events and contests.
Oversee concession stand and gate operations for assigned home games and events including:
Order and collect items for the concession stand.
Coordinate and schedule parent volunteers for the concession stand.
Oversee set-up, operations, and closing during the games and events.
Collect, record, and submit concession stand and gate money after games and events
Places orders to restock the concession stand prior to future events.
Works with facilities to ensure the set-ups are done for game day events.
Assist at home events, IHSA home contests and with game day preparations.
When necessary, attend away events/contests as assigned by the athletic director.
Assist with all IHSA tournament home contests.
When necessary, travel to IHSA state contests.
Financial Responsibilities
Collect, record and submit athletic fees.
Collect, record and submit entry fees for tournaments hosted by McAuley.
Order supplies and equipment for each sport within the established budget.
Oversee payment of all equipment invoices.
Collect, record and submit entry fees for tournaments hosted by McAuley.
Prepares financial forms and completes reimbursement forms for processing after approval.
Oversee the financial ledgers for the Athletic department including revenue and expenditures.
Maintain and balance budgetary records (purchase orders, invoices and vouchers).
Complete check requisition forms for the Business Office for payment of bills.
Core Competencies
Supports and upholds the philosophy of Catholic education and the Mercy mission of the school.
Well-refined interpersonal skills and the ability to interact comfortably with a variety of people.
Demonstrates flexibility when it comes to mindset but also work hours.
Excellent demeanor and positive attitude.
Highly motivated individual with positive energy.
Ability to handle a number of tasks of a diverse nature simultaneously with frequent interruptions.
Extremely detail oriented and has the ability to work independently on goals and projects and sees them through to completion.
Deal effectively and tactfully with faculty, staff, students, parents and guests.
Establish and maintain effective work relationships with students, parents, guests, faculty, staff, as well as prospective families and the public.
Excellent organizational, verbal, written and listening communication skills.
The skill and ability to communicate both orally and in writing.
A professional who is comfortable working on complex issues and handling multiple projects simultaneously.
Dresses professionally in McAuley attire and recognizes they are a point of contact for people.
Maintains confidentiality regarding school matters.
Education/Experience:
Must have a Bachelor’s Degree.
Must have previous experience.
Must be knowledgeable in the IHSA, NCAA and NAIA recruiting policies, regulations, and admission requirements.
Expertise and skill using Google Suite, MS Office and various aspects of related computer software and technological products.
Ability to learn database management systems.
To apply: Apply through the link on the employment page of our website. Submit your resume and correlate application materials.
Additional Information: We offer a competitive salary and comprehensive benefits package including medical, dental, vision, life insurance, disability and paid time off. Many opportunities to be involved in extracurricular activities such as club moderator and coaching are also available. Participation in these activities is strongly encouraged and welcomed.
Mother McAuley is an equal opportunity employer and will consider all applicants equally.
Resumes will be accepted until the position is filled.